Notes to help Communication Chairs Post Entries, Edit, Delete, Confirm what they have done |
Not showing up on your calendar? How to Edit? How to Delete? - see this.
To add a custom image to the calendar choices - see this.
Revised 8/08
To Post an Entry |
1. Click on the link at the right for your school.
UPDATED 8/08! Note the links to the right are set so you will automatically see both your school and HTH - this will save you a little frustration... : ) |
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2. *So, for example, if I click on HTHNC link I will see the entries for both HTHNC and HTH! |
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3. Click on Log in - Upper Right of the Calendar screen |
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4. Enter the code |
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5. See message |
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6. Click on Submit an Event |
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7. Enter the information about the event. You must put an Event Name.
(If you forget the event name then and do everything else you will have to start over - the system needs the event name to display anything.)
8. In the Description box be sure to add a note identifying yourself - and if you got the information from someone else put them as the source.
NEW - In the description be sure to include a note telling what school the event is for.
9. Click on Next button.
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10. See who the audience is - this is the default ---
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11. Typically PA events will have this audience or perhaps just family & friends.
12. And the calendar filters will typically be either fundraising, meetings,lectures, or social events. There are no rules to what these mean so the categories are not particularly helpful...
13. Notice there is no option for what school this event will be associated with - that's because our default access is HTH. There are additional steps at the end to follow to set what schools to put as the audience. |
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14. You must pick an image
Just click to put a black dot under your selection. |
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Note: If you need to see what an image is click on the small version and the full sized version will be displayed...
But to get an image to show on the calendar page you need to click on the dot so a black dot appears |
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15. Click on Finish to post the item on the HTH Calendar |
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16. See notice that your information was posted |
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Now you have to make the event show on the correct calendar(s).
17. Click on the month of the entry you just made |
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18. Click on the entry you just made so the individual screen will open |
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19. Notice the school this is set to be displayed on - the default is HTH as our access is set that way.
Click on the EDIT option. |
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20. You will see the entry in a different format than before - you can change anything here - but you need to change the school so only your school will show. This screen shows the default setting for the school display. |
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Note: In this example I clicked to make the check mark by HTH go away - AND I clicked to add a checkmark in front of HTHNC. |
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21. Click to Finish and you will see that the event was updated. |
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22. Now when you click to see the entry you will see that only the schools you edited in will see the entry. |
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To Add Your Own Image to the Choices
I was not able to get a new image to be added to the system. Am emailing to find out if this option has been disabled... June 8-08 |
| 1. If you want to add your own image used this part of the screen - click on Browse then navigate to find the image on your computer |
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| Tip: I put the image on my desktop to make it easier to find. |
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| 2. Click on Open |
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| 3. You will return to the input screen, the path to you computer will show. |
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| 4. Click on the finish |
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| 5. That seems to upload the image - (it used to be you could upload image and event at the same time - now seems to have to be done in two passes.) |
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Note:
Always check to see if your event was posted correctly. It will initially be posted on the HTH school calendar.
If your event is not showing up on your school calendar, if you need to edit or delete an event follow these steps:
The default for all PA postings is HTH San Diego.
You must be Logged In to follow the following steps: |
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| 1. When you open the event there will be an option at top right to EDIT the entry. |
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| 2. The screens will look different, but the the same choices are there - plus you can select which school's calendar the event should be one.
Please be sure there is a note in the description box that says the event was posted by you and a link to your email.
Go thru and make sure only the correct school is checked.
The school or PA chair should be listed as the contact - not you!
Click on Enter Changes Button. |
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Example: I had to click HTH to remove it - and click on the actual school so it would show.
If you do not click a school the event will not show anywhere!
It's very nice to add a school or PA contact for all events on the calendar. So try to do that all the time - not just the name -but and email or name/email & phone! |
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3. Go back to your calendar to be sure your event has your school listed.
: ) |
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When I was creating this I could see they changed the system again so when an image is uploaded that is the only thing that gets uploaded - you can always change an image by clicking on the EDIT option, etc..
It's important to check to see how the event looks on the calendar - it might be that you need to remove some RETURNS as things will be spaced out too much, etc.
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